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Have more than one email account

Have more than one email account

Whether you have been running an online business for quite some time, or are just thinking about starting one, one of the main questions that will pop into your mind at some point is if you should set up multiple email accounts.

The answer to the questions is - yes!

Your email inbox is probably full of messages, which need to be sorted out, however, you do not even want to start this process as you know it will take a lot of time and energy. Reducing the number of emails is one of the most consuming tasks and it is time to consider an easy solution to this problem. If you create multiple email accounts, the sorting of your spam, trash, and important emails is done naturally. This way, you can decide where to put your energy and focus without being distracted and without losing any of your useful time.

Another major reason for having multiple emails is your online safety. Think about all the important things in your life that are currently connected to your email. If someone were to hack your account right now, you would probably have a lot to deal with. Personal numbers, business partners, bank accounts, All your valuable information. It is all connected to your email.

If you want to run a successful online business, there is no space for being negative, but you need to learn how to be prepared. Keeping your personal data safe is one of the most important steps you need to take.

How many emails should you have?

Separating your private and business online presence will help you to set your work-life boundaries in a better way. Although you might have to log into multiple accounts, it does give a great deal of comfort to know that your inbox is organized. Having one email address is okay for your private account, but when it comes to a business, it is easy to get overloaded with more messages than you can manage.

There is no exact rule and you can have as many emails as you want. My suggestion is to start with four separate email accounts. It will help you to keep your inbox clean and your safety at a satisfactory level. I'm going to take you through the benefits of setting four basic email accounts, that way you can start focusing on one email account at a time and respond to the urgent messages first, without losing focus. It is also important to learn what threats are out there, so you can learn how to protect your personal and business data and avoid possible threatening situations.

The first email account - friends and family only

This is the email you are going to use for the communication with your closest people. Setting up an email account for friends and family takes the pressure off of sharing personal documents, photos, and videos with others. Nobody wants their email ending up in the hands of the wrong person and this is a great way of making sure that you avoid potentially awkward situations. You spend a lot of time keeping a professional and serious reputation in front of your business partners and clients, the last thing you need is to share a picture of you and your cute puppy, which was actually meant for a family member.

A private email for friends and family will also help you to focus on one important thing at a time. You should always try to create better organization between your personal and business life, as it is easier to maintain a healthy balance.

The second email account - Signing up for social sites such as Facebook, Instagram, Tweeter and more.

In today's world, social media is almost inevitable. It is important to stay connected with people and for the state of your business, it can be helpful to build your brand once you establish a specific audience. Social media has merged into our daily lives and we have our business emails, personal messages, and social media notifications flowing in side by side, always at a competition with each other. Although there are many benefits from such sites, along with negatives that are normally not thought of.

Have you ever noticed an add suddenly pop up in your newsfeed, just after searching for a certain item, service, or product?
Well, that's not a coincidence. Social media sites collect our data and use it to target a specific audience for specific products and services.

At the start of opening your account on a social media site, you clicked the "agree" button on their terms and conditions page and without even realizing it, you have approved the access to specific parts of your data.

Many businesses are slowly creating profiles on everyone and we are being traded along with information provided by our email address, which is attached to everything.

Legally the government is not allowed to access your personal accounts, however, they are allowed to purchase your information from someone else. Until the law changes, the only way to protect our personal data is to try and share less personal information whenever possible.

There are hackers who are working hard to figure out your password, which means you need to learn how to protect yourself. Imagine your Facebook profile being hacked. You would probably send a warning and complain to the Facebook support line and the profile would get shut down.

But what if your bank account and other important information are connected to the same email address as your social media? This takes the whole problem to a completely new level.

The good news is that you can avoid such situations by opening a different email account, which you will be using only for your social media sites. Make sure to choose a name for your email account that has nothing to do with your other accounts.

It will make it much harder to track you down.

The third email account - Email account for banking-related notifications, credit card companies, and your mortgage company.

As we increasingly use online banking and cloud-based services like Gmail and Dropbox, there is no wonder that the problem "someone hacked my email account" became extremely serious. Having a separate email account for all bank-related and other important information is inevitable and necessary.

Although bank statements should not reveal account numbers, they do provide some information such as the name of your bank. It is important to create an email account with a non-identifiable username, so it is not tied back to you in any way, which makes it much more difficult to use the account to steal passwords.

This is one of the most important accounts you need to protect and be careful with, as a lot of hackers will try to get access to your money. Banks, credit card, and mortgage companies have their own protection systems and backups and every hacker will rather try to crash your account just for one simple reason – it is much easier.

The fourth email account - The bonus account

Let's say in you are in a conversation with someone or at a group gathering and someone is asking for your email address. You find yourself in a pretty awkward situation since you don't want to share your private account with that specific person.

Which is where your bonus account comes into the picture.

You can use your bonus account whenever you are not comfortable with sharing any of your other email accounts. To make the whole thing more fun and relaxing, you can it a cute cool name, due to it not being an important account, for example kualabear@mail.com

This email will not keep your important data safe, but it will keep you safe from people you do not want to deal with all the time. It is like a backup of your backup!

Why is setting up a separate email for your blog is important?

If you are going to have a blog or blogging business, then you might consider opening an email for each blog site that you are expecting to have an email with. You do not want your audience to get confused by the name of your email, so you want to make sure the email address for your blog has the name of your blog or domain name in it. This way, your readers will get more comfortable with contacting you. You want your audience to feel safe when they need to reach out to you. Having a professional, serious email address makes your business look trustworthy and easy to remember.

There is a large variety of email programs to consider, the most popular ones being:

Apple Mail
Thunderbird Outlook Opera Comcast

My suggestion is to go with Gmail. There are several reasons why you should choose Gmail, one being that they have a serious and high-quality spam and spy wear program.

Gmail also has a great email program that works with your domain name. Keep in mind that there is a monthly fee for it (right now it is $5.00 a month.) Once you set up your domain name with Gmail, your email programs will look and act the same way. The only difference is that the name of your domain will also be the name of your email address (for example support@yourdomainname.com).

Be sure to check out the article/video on how to sign up for Gmail and having different sign-in names when you are ready to get started. I will be talking about more ways to protect yourself and to stay safe as you are creating your online business.

You will find that you will feel more confident when you take control of how you interact with the internet.

Remember, knowledge is power. And I am gladly sharing my experience with you to make sure you stay on the right path.

Melanie Taylor, Derek Wolf
"People Like Us (do things like this)"

Ⓒ copyright Derek Wolf 2020, all rights reserved.